Administrative Assistant

We are currently seeking a full time Office Assistant to support the Office Manager with administrative and accounting responsibilities. We are looking for someone with good computer skills, proficiency in Microsoft Word, Excel and Access. Must be a self-starter who is detail oriented to assist with weekly and monthly reports. Candidate will be very involved in day to day operations including scheduling and dispatching trucks, communicating with customers and staff members. Details of Duties and Responsibilities: • Answer phone lines and checking voicemail • Customer Service - greeting clients and visitors • Data entry and Filing • Support multiple project managers • New job set up's and project close out's • Manage Accounts Payable • Prepare timely and complete financial statements (monthly, year-end, etc.) and other reporting • Enter time sheets and process weekly payroll (Certified Payroll) • Account Receivable - Prepare and manage the company's invoicing process to its customers to ensure timely billing • Request lien waiver from supplier/vendors. • Recording office expenditures and managing the budget • Prepare subcontracts and change orders • Document reproduction • Sorting and delivering mail, including processing of express/overnight packages • Update and maintain associate directories and phone lists • Maintain office equipment and office supplies Requirements The requirements listed below are representative of the knowledge, skill and ability required to fulfill this position: • Previous accounting and construction experience • Excellent written communications skills • Communicate in clear, friendly, professional and proactive manner • Work well with all levels of internal management and staff • Ability to multi-task, follow through and meet deadlines • Microsoft Office (Excel and Word) - Intermediate to Advanced in Quickbooks • Knowledge of AIA documents (G702-G703) sworn statements and lien waivers • Valid Driver's license Preferred: • Quickbooks Accounting Software and Certified payroll experience. • Construction Administrative Experience • Salary - based on experience