For many companies, there comes a time when it’s necessary to let certain employees go, be it for financial reasons or as a result of a merger or restructure. Even if these workers are employed according to an at-will employment agreement, which gives employers room to terminate jobs without notice and for any cause, it is still customary to write an end of contract letter to formally notify the worker that they have been laid off.
If your letter is irrelevant and generic, it’s most likely just going to frustrate its recipient; if, however, the letter is well researched, appropriate, and personalized, it should ignite excitement and intrigue in the candidate. Few people enjoy searching for a new job, but most would want to hear about an amazing opportunity if it could translate into career growth, so receiving a headhunting email or letter can be exhilarating.
Also, always start off with an attention-grabbing opening sentence, include personal references so the recipient feels that you’re talking to them directly, and don’t go on and on about requirements and responsibilities.