Business Travel Assistant & Scheduling -- 2

I’m looking for a sharp, professional virtual assistant to keep my upcoming business trips running like clockwork. Your main focus will be scheduling every activity and reservation around a tight agenda—client meetings, dinners, ground transfers, you name it—so nothing slips through the cracks. Here’s how I picture our workflow: • Build a day-by-day itinerary that clearly shows flight times, hotel details, meeting locations, confirmation numbers, and real-time contact info. • Research and secure the most practical flights and hotels that match corporate policy before locking them in with my approval. • Coordinate all restaurant, transport, and event bookings, then update the master schedule whenever changes hit. • Manage my email inbox so travel-related messages are sorted, flagged, or answered promptly, and field basic customer support queries that pop up while I’m on the move. • Keep my calendar perfectly synced across devices, adding reminders, buffer times, and any last-minute updates from clients. Behind the scenes you may also jump into data entry, web research, document formatting, or the occasional slide deck when a presentation is due. Strong attention to detail, clear written communication, and the ability to juggle multiple deadlines are critical. I prefer someone who is already comfortable with standard travel platforms (GDS or consumer sites), Google Workspace or Microsoft 365, and popular collaboration tools like Slack or Teams. If this sounds like your wheelhouse, let’s talk so we can iron out timelines and get the first trip queued up.

Project ID: 40464613