Data Entry

Receptionist to perform a variety of administrative and clerical tasks. Duties of the Receptionist/Data Entry include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities Responsibilities: Greet clients as soon as they arrive and connect them with the appropriate party Answer the phone in a timely manner and direct calls to the correct offices Create and manage both digital and hardcopy filing systems for all partners Make travel arrangements and schedule meetings based on all partners’ itineraries Deal with bookings by phone, e-mail, letter, fax or face-to-face Complete procedures when Guests arrive and leave Prepare bills and take payments Take and pass on messages to Guests Deal with special requests from Guests Answer questions about what the hotel offers and the surrounding area Deal with complaints or problems Answer telephone calls and take messages or forward calls Schedule and confirm appointments and maintain event calendars Check visitors in and direct or escort them to specific destinations Inform other employees of visitors’ arrivals or cancellations Enter customer data and send correspondence Copy, file and maintain paper or electronic documents and records Handle incoming and outgoing mail Requirements Proven experience as an administrative assistant, virtual assistant or office admin assistant Knowledge of office management systems and procedures Working knowledge of office equipment, like printers and fax machines Proficiency in MS Office (MS Excel and MS PowerPoint, in particular) Excellent time management skills and the ability to prioritize work Attention to detail and problem solving skills Excellent written and verbal communication skills Strong organizational skills with the ability to multi-task High School degree; additional qualification as an Administrative assistant or Secretary will be a plus