Mayday Parade Concert Coordination

$250-750 USD

Closed

Posted 7 days ago

$250-750 USD

Paid on delivery

I’m organising a live Mayday Parade performance and need an experienced concert coordinator to steer the project from initial planning through show day. The venue, date, and final scope are still open, so I’m looking for someone who can help shape everything—sourcing and securing a suitable space, negotiating with suppliers, arranging backline and sound, building a realistic timeline, and keeping every stakeholder on the same page. What I’d like from you: • A brief proposal outlining how you would approach venue selection, technical production, artist hospitality, ticketing, and day-of execution • An estimated timeline with key milestones from contract signing to load-out • Examples of comparable shows or tours you’ve managed, highlighting any rock or pop-punk acts • A clear breakdown of the support you can personally provide versus what you would subcontract or recommend I’ll review proposals on the strength of past live-music experience, practical problem-solving, and ability to communicate clearly under tight timelines. If you’ve successfully taken a touring band from planning to encore, I want to hear how you’d do it for Mayday Parade.

Event Management

Project Management

Budgeting and Forecasting

Project ID: 40716876

About the project

3 proposals

Remote project

Active 7 days ago

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3 freelancers are bidding on average $597 USD for this job

@qudsiab4

Hi, I’d be happy to coordinate the Mayday Parade performance from initial planning through load-out. I would start by evaluating suitable venues based on capacity, location, budget, production requirements, and availability, then handle negotiations and supplier coordination. I can develop the production plan covering sound, backline, staging, lighting, hospitality, ticketing, staffing, and security, while maintaining a detailed timeline and clear communication between the artist, venue, vendors, and promoters. On show day, I can oversee setup, soundcheck, artist hospitality, doors, performance operations, and load-out. I’d typically structure the project around key milestones: contracts/venue confirmation, production and vendor booking, ticketing launch, final technical advance, show-week coordination, and day-of execution. I can personally manage project coordination, scheduling, vendor communication, production advancing, and on-site supervision, while recommending trusted specialists for technical production, security, ticketing, or other services where required.

$500 USD in 1 day

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@SandeepBansla165

Hi, I’m interested in supporting your Mayday Parade live performance project as a Concert/Project Coordinator. I can take responsibility for coordinating the project from initial planning through show day, including venue sourcing and coordination, vendor negotiations, technical production, backline and sound arrangements, artist hospitality, ticketing coordination, timelines, stakeholder communication, and day-of execution. My background is in project consultancy, project planning, vendor coordination, technical coordination, budgeting, scheduling, and end-to-end project execution. I’m comfortable managing multiple stakeholders, keeping deliverables on schedule, and solving issues quickly when timelines are tight. For specialist concert requirements such as professional sound, lighting, backline, security, ticketing, and event production, I can coordinate with and manage experienced specialist vendors. I can also prepare a detailed project timeline, responsibility matrix, vendor plan, and execution checklist once the venue, date, audience capacity, and scope are finalized. I’d be happy to discuss the project and explain how I would take it from planning stage through the final encore and load-out. Best regards, Sandeep

$700 USD in 7 days