We need a custom expense management system to track our expenses internally.
Amongst the key features we’re looking at are:
1. General Features
a. - Claimant details
b. - Approver details
c. - Claim period
d. - Multi-currencies claims
e. - Customer details
f. - Reimbursable claims from customer flag
g. - Approval flow
h. - Types of claims (mileage, travel, food, hotel, etc)
i. - Each type of claim to have some controls built in (e.g. mileage - should have a threshold for predefined locations)* Need to discuss more on this.
j. - Sub-total by Claim types
k. - Claim payment status and payment details
2. Special Features
a. Each claim to tie to a reference document (e.g. Service Record Form)
b. Claims can be printed by Employee (for all claimable items) or by Customer (for reimbursable claims).
c. Mobile features
d. Able to scan receipts and attach receipts to each claim record.
e. Employee allowed to scan receipts and file claims offline from mobile device and then later upload to the claims software when connectivity is available.
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