Nationwide Fencing Automated Platform

Web app needed Nationwide Fencing — Automated Quoting & Operations Platform Technical Development Brief Project Overview We are building a fully automated fencing business platform designed to operate nationally across Australia without physical offices. The goal is to automate the entire workflow from: Customer enquiry → Site assessment → Instant quote → Acceptance → Contractor booking → Materials ordering → Job scheduling The platform must minimise manual involvement and allow scaling nationwide using contractor networks and supplier integrations. This will be a web-based application (mobile responsive) rather than a native mobile app. ⸻ Core Objectives 1. Customers can request a fence quote online and receive pricing instantly. 2. Quotes integrate directly with Xero. 3. Customers can accept quotes without staff involvement. 4. Contractors are automatically notified of available jobs. 5. Contractors can accept and schedule jobs themselves. 6. Materials are automatically ordered from suppliers when jobs are confirmed. 7. The entire process operates with minimal administration. ⸻ User Types The system will have multiple user roles: 1. Customer Homeowners or builders requesting fencing work. 2. Admin (Nationwide Fencing Staff) Business owners or managers controlling pricing, contractors, suppliers, and oversight. 3. Contractor Independent installers accepting and completing jobs. 4. Supplier (Optional Phase 2) Material suppliers receiving automated orders. ⸻ System Modules 1. Customer Web Portal Customers should be able to: • Enter property address • Enter fence length (or estimate) • Select fence type • Upload photos of fence line (multiple angles) • Indicate: • Existing fence removal required • Obstructions present • Terrain slope • Gates required • Access issues The interface must be extremely simple and mobile-friendly. The goal is quote in under 2 minutes. ⸻ 2. AI Photo Analysis (Optional Phase 1 — Advanced Phase 2) AI should analyse uploaded photos to detect: • Vegetation clearing required • Existing fence removal • Obstructions • Terrain difficulty • Access constraints Initially, this can be manual rules + user questions, with AI added later. Important: Developer should design architecture to support AI integration later. ⸻ 3. Instant Quote Engine This is the most critical component. The quote engine will calculate pricing based on: • Fence type • Linear metres • Site difficulty • Gates • Removal • Terrain • Location postcode • Contractor rates • Material costs • Margin rules Admin must be able to modify: • Pricing tables • Labour rates • Margins • Supplier costs Quotes must generate instantly on screen. ⸻ 4. Xero Integration Once a quote is generated: • Quote is automatically created in Xero • Customer details sync to Xero • Pricing matches exactly When customer accepts: • Quote converts to invoice or job record in Xero This integration is essential. ⸻ 5. Customer Quote Acceptance Customers should be able to: • Accept quote digitally • Sign electronically • Pay deposit online (Stripe or similar) • Select preferred installation timeframe After acceptance: System automatically creates job. ⸻ 6. Contractor Portal Contractors will have their own login dashboard. They can: • View available jobs in their region • Accept or decline jobs • Enter availability • Upload completion photos • Mark job complete • Report issues Contractor rating system should exist for quality control. ⸻ 7. Job Scheduling System Once contractor accepts: • Job appears in master calendar • Customer receives installation date confirmation • Admin can override if required Calendar should integrate with Google Calendar or similar. ⸻ 8. Supplier Integration / Materials Ordering When job is confirmed: System automatically generates: • Materials list • Delivery address • Delivery date Supplier receives: • Email order or API order • Job reference • Contractor contact Initially email automation is acceptable. Future API integration preferred. ⸻ 9. Admin Dashboard Admin must control everything from one place. Admin features: • Pricing tables • Contractor management • Supplier management • Territory allocation • Margin controls • Job oversight • Quote approvals (if required) • Reporting • Revenue analytics ⸻ 10. Notifications System Automated notifications for: Customers: • Quote ready • Quote accepted confirmation • Booking date • Job reminders • Completion confirmation Contractors: • New job available • Job assigned • Materials delivery scheduled Admin: • New job created • Contractor acceptance • Exceptions / issues ⸻ Geographic Scaling Requirements System must support: • Multiple states • Multiple contractors per region • Different pricing per location • Postcode-based contractor allocation This is critical for national rollout. ⸻ Technology Requirements Developer to propose best stack, but platform should include: • Cloud hosted (AWS / Azure / Google Cloud) • Scalable architecture • Secure login and authentication • Mobile responsive design • API-ready structure for future integrations ⸻ Payment Integration Customers should be able to: • Pay deposit online • Pay balance • Store payment records Stripe or similar recommended. ⸻ Future Expansion (Important for Architecture) Platform must allow future additions: • AI measurement from photos • Builder / developer portal • Commercial quoting • Franchise model • Supplier API integrations • Mobile contractor app • CRM automation • Marketing automation Developer must design system with scalability in mind. ⸻ Deliverables Required from Developer We expect: 1. System architecture plan 2. UI/UX designs 3. Development timeline 4. Cost estimate 5. Integration plan (Xero, payments, notifications) 6. Maintenance proposal 7. Hosting recommendation ⸻ Project Goal Create Australia’s first fully automated national fencing platform capable of scaling without physical offices. The system should reduce manual quoting to near zero and allow rapid expansion across all states using contractor networks. ⸻ Next Step Request to Developer Please review this brief and provide: • Proposed solution • Timeline • Cost estimate • Recommended technology stack • Questions or clarifications

Project ID: 40267018