FIRM PROFILE Epsilon Business Services is a medium sized consultancy specialising in providing outsourced accountancy services, tax advisory, business advisory and general business support services. The firm is managed by experienced partners, associates and support staff. LOCATION The firm is located at Ngong Road Professional Centre along Ngong Road and approximately 10 kilometres from the city Centre. We enjoy a generous parking facility and we are easily accessible. OUR SERVICES Accountancy services We provide tailored finance and accountancy services to meet specific needs of your business. As a business, time is better spent focusing on core business instead of balancing books. Time spent languishing over your books is time you could have spent with your clients – and it’s also time you can’t bill for. To make the most efficient use of your time, you should be focusing on growing your business and leave your accounting to an expert. Also, from a cost/benefit point of view, outsourcing accountancy services enables you to safe costs such as NSSF and NHIF; workmen’s compensation insurance; medical insurance, retirement plans and other incentives; vacation, sick, & personal leaves; training & turnover costs; software costs – accounting and payroll; additional office space, furniture, and equipment. Whether you're looking to outsource a small part of your finance department, need full service finance and accounting function, or any combination in between, you can pick and choose from our full range of services, including: þ Oversight of aspects of finance and accounting functions þ Developing financial reporting packages suitable for management and board þ Performing financial modeling and budgeting þ Preparing and executing cash management plan þ Coordinating all aspects of statutory audit by your audit firm. þ Performing financial statement analysis, ratio reports, trend analysis and similar reports þ Providing cost accounting services. þ Developing operating budgets. þ Assisting in updating accounting records during system changeover, when there is backlog or when staffs go for leave. Some of the specific services include: þ Accounts Receivable - Prepare customer invoices, credit memos & statements; Customer estimates, if applicable; Job Costing; Post customer payments; A/R report analysis; Establish a credit approval process; Perform customer credit checks; Collections þ Accounts Payable - Establish a purchasing system; Enter purchase orders, if applicable; Process suppliers invoices; Prepare and mail supplier payments þ Month End/Year End Accounting - Reconcile bank & credit card statements; Prepare adjusting journal entries; Prepare customized financial statements; Profitability analysis; Business income tax returns þ Payroll - Process timesheets; Prepare payroll and distribute pay slips; Prepare and submit PAYE, NSSF, and NHIF returns; Prepare monthly and annual payroll tax reports þ Cash Management - Budget preparation; Variance analysis; Cash flow – historic and projected þ QuickBooks and other systems - Set-up and consulting; Training; Tune-up; Monthly reviews þ Asset Management - Fixed Asset inventory list; Depreciation schedule þ Inventory - Establish inventory process; Inventory costing and pricing models; Assist in monthly stock-taking Tax Management Our tax team, recognizing that taxation constitutes a major business cost, is able to provide advisory, agency and tax compliance services in areas of income and corporation tax, value added tax, customs and excise tax and other direct and indirect taxes. The range of services provided by our tax division includes: þ Advising on tax planning, both at national and international levels; þ Acting as tax agents for submission of tax returns þ Attending to routine queries from tax authorities; þ Assisting in registration with tax authorities þ Assisting in dealing with Income Tax, VAT and PAYE audits and investigations; þ Assisting in getting tax exemption status for qualifying clients; þ VAT refund claims audit Business Advisory We deliver cost-effective business solutions to a wide range of industries and the most complex business situations. þ Long Term Business Planning: Formulating a business plan using a bottom up participative approach. Detailing the organization’s mission, objectives and goals, and strategies of how to achieve these. Setting out both financial and non-financial parameters in which the business will operate. þ Risk Management Solutions: Providing business advisory services to anticipate and reduce the risk associated with future business activities, thereby securing the long term profitability of the client’s business. The aim is to anticipate risk and have the right controls in place to protect the business through a period of major change. þ Design & Documentation of Policies & Procedures: Setting up financial and cost accounting systems, review of the company’s operational policies and procedures, advising on industry best practices and documentation, and facilitating implementation by providing appropriate client training. þ Project Feasibility Studies: Preparing project feasibility studies to ensure that new project expansions being undertaken are feasible, viable and sustainable over the long run. This involves identifying what a certain course of action, whether financial or strategic, will cost in real terms, and how it will impact the project. þ Business Valuations: Valuing business and their individual components. The type of valuation depends on the nature of the exercise such as acquisition, restructuring, shareholder buyout, tax appeal or litigation. þ Business Recovery Services: Providing advice on how to turn around a business with declining earnings or liquidity problems. Involves complex restructuring exercises and advice on diversification and divestment. þ Forensic Accounting: Quantification of losses due to fraud, corporate irregularities, insurance claims and litigation as well as acting as expert witnesses for clients in various financial matters. þ Training Seminars: Conducting training seminars for clients based on their specific requirements in areas of corporate governance, direct and indirect taxation, company secretarial matters, information technology, internal controls, fraud prevention, financial services and other related matters. Corporate Secretarial Our secretarial division provides a wind range of company secretarial and registrar services including: þ Undertaking routine compliance work including submission of returns, and maintaining registers and secretarial records as required by the local legislation; þ Advising on company secretarial issues; þ Attending board meetings and shareholders’ meetings; þ Advising on company/business registration and de-registration; þ Advising on capital restructuring. Legal Support In conjunction with our legal associates, we provide legal solutions to clients’ requirements such as drafting of legal agreements, memoranda of understanding, shareholders agreements, management agreements and company formation. Business Support Services We provide cost effective business support services including: þ Payment of taxes and statutory deductions – PAYE, NSSF, NHIF, VAT, etc; þ Letters & other documents – posting/dropping/picking; þ Payment of staff advances and wages; þ Payment of bills – electricity, telephone, rent, etc; Clients We offer services to clients in different industries and different sizes. A client contact list is available on request.